Frequently Asked Questions
Look here to find answers to common questions related to Payroll.
Cheney, WA 99004-2445
Frequently Asked Questions
What is IRS Form 1095-B or 1095-C and why did I get one for tax year 2015?
Affordable Care Act: IRS Form 1095-C
Beginning in tax year 2015 the Affordable Care Act (ACA) requires large employers like Eastern Washington University to report to the Internal Revenue Service (IRS) whether they offer their full-time employees and their employees' qualified dependents the opportunity to enroll in minimum essential coverage under an eligible employer-sponsored plan. This information will be reported to the IRS using Form 1095-C.
What is IRS Form 1095-C?
Form 1095-C is a new tax document; recipients will use this form when preparing their 2015 federal tax return to report qualifying medical coverage (known as minimum essential coverage). The ACA requires that most individuals either have minimum essential coverage or pay a fee. Form 1095-C reports, in monthly detail, any offers of health care coverage and other related information.
The employer must provide Form 1095-C to each person who has been a full-time employee for any month of the calendar year. In addition to other qualifying criteria under the ACA, a full-time employee is generally defined as those who work 30 or more hours per week. In addition to filing the forms with IRS, the employer must also provide a copy of Form 1095-C to the employee.
When will IRS Form 1095-C be available?
The due date for mailing IRS Form 1095-C to employees has been extended to March 31, 2016. Although you should receive Form 1095-C sooner, it is not required for filing your 2015 tax return. According to the IRS, the extension should not affect most employees who are offered or enrolled in employer-provided healthcare coverage, as you can use other information, such as an insurance card or W-2, when filing your tax return.
The Health Care Authority (HCA), on behalf of Eastern Washington University, will mail Form 1095-C to employees who are enrolled in Uniform Medical Plan. HCA, on behalf of Eastern Washington University, will also mail Form 1095-C to employees determined "full-time" under ACA regulations. Barring any unanticipated technical issues between now and the print date, Form 1095-C will be mailed at the end of February 2016.
Employees enrolled in Group Health or Kaiser Permanente will receive Form 1095-B directly from the plan as well as Form 1095-C from HCA (mailed on behalf of Eastern Washington University). Group Health subscribers will receive Form 1095-B mid-February. Kaiser Permanente subscribers will receive Form 1095-B in January.
For more information about IRS Form 1095-C, please visit the HCA website:
Where to Get More Information
While we are able to provide general information regarding the Affordable Care Act, we cannot provide tax advice. These questions should be addressed by contacting the Internal Revenue Service or your tax advisor. Information provided is intended for informational purposes only and does not constitute legal, tax, financial or regulatory advice.
I didn't get a paycheck! What do I do?
Contact Payroll first at (509) 359-2325.
What is the current minimum wage rate?
Effective January 1, 2017, the Washington State minimum wage is $11.00 per hour.
What are the paydays and the pay periods?
Hours worked 1st through the 15th of the month are paid on the 25th of the same month.
Hours worked 16th through month end are paid on the 10th of the following month.
Paydays are the 10th and 25th unless:
the 10th or 25th is on a Saturday then payday will be the Friday before.
the 10th or 25th is on Sunday then payday will be the Monday after.
the 10th or 25th is on a holiday then payday will be the previous weekday.
Where is my paycheck?
New employees: Your check will be mailed to the local address on your hiring paperwork until Payroll receives your written request for other distribution.
Returning employees: If you worked within the three months previous to your current job, your previous pay distribution information may still be on file. Contact the payroll office to confirm your distribution.
What are my options for pay distribution?
Electronic funds deposit (EFT) directly to your bank account. This is a highly secure and reliable method for automatically depositing your net pay at your financial institution on payday. You need to authorize this in writing. EFT Forms must be received in Payroll 3 days before the end of the pay period. The advice (pay stub) will be available on EagleNet (Employee Self Service) 2 workdays before payday.
Mail out of check to home address. Checks are mailed the workday before payday. Lost or delayed checks will not be replaced for at least 3 workdays after payday.
Pick up check at Student Financial Services, second floor Sutton Hall. The office is open 8 AM to 5 PM, Monday through Friday (closed on university holidays). You need to bring picture identification. Checks will be held for several days after payday and then mailed to the address printed on the check.
I have more than one job at Eastern. Will I receive a separate check for each job?
No, all pay will be issued to you in one check.
I have pay due to me for an earlier pay period. Will it be in a separate check?
No, it will be paid on the next available payroll along with the current period's pay.
When are federal income tax forms (W-2s) mailed?
They are postmarked or made available online, via EagleNET by January 31 of the following year.
How are federal income tax forms (W-2s) furnished to employees?
Employees have two options for receiving form W-2.
Option 1: Consent to receive the annual form W-2 electronically.This consent can be done on EagleNET under Employee Tax Forms. The consent is valid for all subsequent tax years unless revoked by you.
Option 2: Not consenting or revoking consent to the electronic form will result in a paper form being mailed to your permanent address on record.Updates to addresses are done on EagleNET under Personal Information.
(See Payroll Tutorial for a detailed guide on how to update or make changes to your electronic consent)
How do I read my pay stub?
1. Type of pay, hours and amount: Pay is summarized by earning type.
2. Benefits and Deductions: Items are listed by type for Personal Deductions and Employer contributions. Employer Contributions are your benefits paid by Eastern.
Typical deduction items include:FICA Tax - This is Social Security. This is collected from all employees other than students enrolled for 6 or more credits and international employees with certain visa types.FICA Medicare - This amount funds the federal Medicare program. Employees who are subject to OASI deductions also have Medicare deductions.Washington MedAid&SupPen - This is the abbreviation for "Medical Aid and Supplemental Pension". These are programs administered by the Washington State Department of Labor and Industries. All employees pay an amount that is based on the number of hours worked
How do I change my income tax deduction?
The Internal Revenue Service requires employees to complete a new W-4 in ink. This form is available from the payroll office, or you may print the form from IRS web site (Adobe Acrobat software is required).
How do I determine if my tax deduction amount is appropriate?
Use the IRS Tax Calculator. You need your most recent pay stub and last year's tax return to fill in required information.
How do I change my address?
Update your address on EagleNet (Employee Self Service)- Select Personal Information.
How do I change my electronic deposit?
Turn in an authorization form.
When is my time sheet supposed to be completed?
Use EagleNet- Employee Self Service to record hours for pay period and submit timesheet to approver. Time sheets are due as soon as possible after you have worked your last hours for the pay period. Submit your timesheet to approver no later than 5pm of the first week day after the pay period ends.