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Requesting a project

1. Fill out a Project Request Form or contact Shelly Stickelmeyer

You'll need to know:

  • Project's purpose
  • Target audience
  • Quantity and budget for printed pieces
  • Color choices
  • Photography needed
  • Project's delivery/completion date

Budget Information:

  • The design, writing and editing services of MarCom are available free of charge.
  • The only cost is printing – client decides quantity and sets budget.
  • MarCom will need to charge for writing, design and/or project coordination services if the project content is not received within the specified timeframe.
  • Charges may be incurred for specialized photos needs.

2. Gather necessary content within specified timeframe

Before we can get started on your job, you’ll need to gather all specifications and content such as logos, text, photos and interview contacts.

Project timelines:

The following is a guide for the amount of time required to deliver various projects. The earlier MarCom is aware of your project needs, the better the outcome. MarCom requires rough content for your project by this time (or earlier) in order to deliver the project by your deadline. Please note that several factors are built into these timeframes:

  • Time to get to your project on our project log
  • Coordinating and shooting photography
  • Writing and editing content
  • Design time
  • Exchange of proofs and editing
  • Printing

Allow a minimum of six weeks* for delivery of:

  • Standard brochure
  • Poster/flyer
  • Advertisement
  • Newsletter
  • Postcard mailer
  • Web page design
  • E-mail design/distribution

Allow a minimum of 10 weeks* for delivery of:

  • Booklet brochure
  • Advertising/marketing campaign

*Note that these timeframes may change according to project specifications such as photography needs, die cuts, binding, etc.

If MarCom does not receive content within the specified timeframe, we will still gladly facilitate completion of your project. However, we will need to utilize outside vendors and/or other resources that will require costs to be passed on to our clients.

3. Meet with your project team

A project team will be assigned to you that includes a project manager, designer and writer. If the project involves creating largely new content, you will likely meet with this team shortly after contacting Shelley Stickelmeyer.

4. Keep the process running smoothly

Help us help you by being sure to:

  • Provide rough content for your project (copy points, facts, contact information for individuals to be interviewed or photographed)
  • Review and approve printing bids
  • Review proofs and provide suggested edits
  • Respond to opportunities for press checks and/or review of product prior to mailing or delivery

If you need only minor corrections to an existing project*, here are some tips:

  • Read the entire project. It is easy to let old information slip through.
  • Cut apart panels and tape them to 8.5 X 11 sheets of paper. These are called "tear sheets."
  • Mark changes and corrections clearly by writing the new information on the tear sheets. Draw a line or an X through deleted text; do not obliterate it so that it cannot be read.
  • Include a copy of the existing project.
*Note: If more extensive changes are required, it is easier and quicker to submit a new document.

5. Get your job printed

  • EPCS is a full service printing operation that is committed to printing most projects in-house.
  • Printing usually takes 10-14 days, depending on the complexity of the publication.
  • If your job needs to be produced off campus:
    • Eagle Printing and Copy Services chooses the printer best suited to the design, quality, budget and deadline of your project.
    • MarCom serves as the sole liaison between the University and the printer. You should not contact the printer directly.
    • If you are not sure of the quantity you want printed, we can get quotes on multiple quantities. We review all printing proofs. Only in exceptional circumstances will you see a printing proof.
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