Purchasing

Fiscal Year 2013:

• July 19, 2012:
         Blanket Orders for 2012-2013

Fiscal Year 2012:

• May 24, 2012:
         Fiscal Year 2013 Bid Thresholds
         Office Depot Contract Change
• March 22, 2012:
         Fiscal Year 2012 Year End Encumbrances
         Fiscal Year 2012 Year End Purchase Order Instructions
• Spring 2012:
         EWU Purchasing Newsletter - Everything you ever wanted to know about Purchasing!
• November 4, 2011:
         Request form for Item Purchases over $5000 - In accordance with President Arevalo’s email dated November, 4, 2011, any single purchase exceeding $5,000 will require vice-presidential approval before the request can be processed by the Purchasing Office.
• October 19, 2011:
         New bid thresholds take effect
  In accordance with RCW’s 43.19.1906 and 43.19.190, the Department of Enterprise Services has adjusted the bid thresholds for the purchase of goods and services. Effective immediately, the direct by limit has increased from $3600 to $5,000 and the Sealed Bid threshold has been adjusted to $50,000.
   
  As a result, University Pcard single transaction limits will increase from $3,599 to $4,999 and Monthly spend limits with increase from $10,000 to $14,000. We will notify cardholders when this increase has been completed. Please feel free to contact the Purchasing Department if you have any questions.
• October 6, 2011:
         Blanket Orders for 2011-2012

Fiscal Year 2011:

• March 1, 2011
         FY11 Year End Encumbrances Reminder
• March 1, 2011
         FY11 Year End Instructions
• July 1, 2010
         Screen Print and Embroidery Guidelines
• July 1, 2010
         Retreat Guideline and Use of Private Facility
• March 12, 2010
         Equipment Purchase over $5,000 Request
   

Fiscal Year 2010:

• May 13th, 2010:
         Entering a New Year (FY11) Requisition in Banner
• May 7th, 2010:
         FY2010 Year End Encumbrances
• March 11th, 2010:
        Year End Instructions
• March 4th, 2010:
        Year End Encumbrances
• January 1st, 2010:
        New Office Depot Workflow Process
• January 1st, 2010:
        100% Recycle Paper Content Purchasing
• EWU Comdata Fuel Card information and resources page
• July 1st, 2009:
        Equipment Purchasing Freeze Lifted
  As you likely know, state law (ESSB 5460) restricted public agencies from purchasing equipment that exceeds $5,000 in cost through July 1, 2009. Although the restriction has expired, please remember that the Gov. Chris Gregoire has instructed agencies to continue to restrict general fund expenditures to only necessary functions and activities related to public safety and health, revenue generation and statutory mandates.
• July 1st, 2009:
        Informal and Formal Bid Thresholds Updated
  Each biennium, the Office of Financial Management (OFM) adjusts the purchasing limits of informal and formal bid thresholds to reflect inflationary trends. The new adjustment has been made. Here are the changes that begin July 1, 2009:
  1. Purchase contracts for goods and services that are projected to be between $3,500 and $49,000 will be categorized as an informal bid opportunity.
  2. Purchase contracts projected to exceed $49,000 will be categorized as formal bid opportunities.
  Purchases up to $3,500 may be made without competitive bids based on buyer experience and knowledge of the market.
• July 1st, 2009:
        '09-'10 EWU Blanket Order List
   

Fiscal Year 2009:

• Until July 1st, 2009:
        Fiscal Year 2009 Year End Info: Year End Instructions and Year End Encumbrances Reminder. 
• March 1st, 2009:
        Information pertaining to Office Depot Ordering and New Employee Relocation can now be found in their own sections. Follow links for more info!
• February 18, 2009:
        Request Form For Purchases Over $5000. - Effective February 18, 2009, all state agencies of the legislative, executive, and judicial branches are subject to an immediate freeze on equipment purchases based on Engrossed Substitute Senate Bill 5460 (ESSB 5460).
   

Fiscal Year 2008:

• Destination Based Sales Tax Effective July 1, 2008 
• Office Depot Handling Fee Effective July 1, 2008 
• Fiscal Year 2008 Year End Open Encumbrances