Contract Cancellation and Termination

Financial Consequences - Exemptions and Appeals


Cancellation of the Housing and Dining Contract

  1. A student may cancel the contract prior to move-in and prior to the effective date of the contract (September 19, 2014 or actual move-in date, whichever is earlier) by providing written notice of intent to cancel the contract to EWU Housing at housing@ewu.edu.
  2. The student will forfeit the non-refundable housing application deposit.
  3. Once the student takes possession of the residence hall space by receiving the key, the student is subject to the provisions of Termination of the Contract as outlined below.

Termination of the Housing and Dining Contract

  1. Students who terminate the Housing and Dining Contract after check-in are subject to the Financial Consequences of Contract Termination as outlined below and in Section 16 of the Housing and Dining Contract.
  2. First year students are subject to the Undergraduate Housing Requirement and must request and be granted an exception to the requirement prior to termination of the housing contract. More information and the Exception Request form can be found at http://access.ewu.edu/housing/prospectiveresidents/live-on-requirement/live-on-faq.
  3. Students who apply for and are granted an exception to the undergraduate housing requirement (WAC 172-130) after the beginning of the contract term, are subject to the Financial Consequences of Contract Termination as outlined below and in Section 16 of the Housing and Dining Contract.
  4. In order to terminate the Housing and Dining Contract, the student will need to meet with the professional staff member for his/her assigned hall and complete a proper checkout. The effective date of the termination will be the date a proper checkout is completed.

Financial Consequences of Contract Termination

  1. If the student or University terminates the contract prior to the end of the contract term, the student will be responsible for a Contract Termination Fee in addition to current quarter charges.
  2. The Contract Termination Fee is based on the remaining term of the contract at the time of termination.
  3. The student is subject to the Financial Consequences of Contract Termination from the first day of occupancy (accepting the key to the room) even if the date is prior to the first day of the quarter.
  4. Financial Consequences of Contract Termination are assessed as follows:
    Financial Consequences of Contract Termination:
    If terminated between move-in date (or September 19, 2014 – whichever is earlier) and January 4, 2015 100% of fall quarter housing and dining charges plus $1250 Contract Termination Fee
    If terminated from January 5, 2015 to March 29, 2015 100% of winter quarter housing and dining charges plus $750 Contract Termination Fee
    If terminated from March 30, 2015 to June 12, 2015 100% spring quarter housing and dining charges
  5. Students who properly check out of their assigned space by the 8th day of the quarter and withdraw from the university by the 8th day of the quarter will receive a credit of 80% of room and board charges assessed for the quarter.

Exemption from the Financial Consequences of Contract Termination

  1. Students who terminate their contract for the reasons provided in this subsection may request exemption from the Financial Consequences of Contract Termination detailed above. The university will consider an exemption when this contract is terminated for the following reasons:
    1. Graduation from EWU at the time of termination;
    2. Withdrawal from the University due to military service;
    3. Marriage or registered domestic partnership at the time of termination;
    4. Student teaching, internship, or study abroad (in EWU sponsored program) out of the Spokane/Cheney area.
  2. Students must request an exemption within 30 days before or 30 days after the contract termination using the EWU Housing Contract Termination Financial Consequences Exemption Request and Appeal Form and attaching the required documentation.
  3. The Associate Director of Housing and Residential Life will notify students, if the exemption has been approved, denied or if additional documentation is required within 30 days of receipt of the request form.

Appeals of the Financial Consequences of Contract Termination

  1. Students experiencing a severe financial, medical or other circumstance which makes living on campus an undue hardship may appeal the Financial Consequences of Contract Termination detailed above. (Students should be aware that choosing to move off campus to ‘save money’ is not sufficient grounds for appeal.) The university will consider an appeal to the financial consequences of contract termination when this contract is terminated for the following reasons:
    1. Withdrawal from the university due to documented medical reasons;
    2. Determination of a medically necessary accommodation which cannot be adequately addressed within student housing;
    3. Withdrawal from the university due to severe financial hardship; (a significant and unforeseeable change in financial circumstances since beginning the contract)
    4. Designation as a primary caregiver for a minor or disabled family member;
    5. Other extenuating circumstances.
  2. Students must appeal the charges within 30 days after the contract termination using the EWU Housing Contract Termination Financial Consequences Exemption Request and Appeal Form and attaching the required documentation.
  3. The Housing and Residential Life Appeals Committee will make a decision regarding the appeal and notify the student by email within 30 days of receipt of the request form.
  4. Should the Resident disagree with the decision of the Appeals Committee, he/she may appeal in writing to the Chief Housing Officer or his/her designee within 30 days of the original decision. The appeal may be filed via email (housing@ewu.edu). The Chief Housing Officer's decision is final.
  5. Removal from the halls for disciplinary violations per the EWU Student Conduct Code will not be considered grounds for waiver or reduction of the Financial Consequences of Contract Termination.
© 2014 Eastern Washington University