Lindsay McKay
218 Tawanka Hall
Cheney, WA 99004
phone: 509.359.6055
fax: 509.359.7984

Contract Services

For information, forms and templates, please select from the topics below. If you need further assistance, please contact Lindsay McKay at 509.359.6055

Forms:

The following forms are to be filled out and returned to Lindsay McKay, in Tawanka 218, no later than 10 days before the contract starts

  • Memorandum of Agreement
    -Memorandum of Agreement(MOA) are used to address a short-term need, resolve a problem, expedite a special project and/or bring specialized skills for which we are not staffed.
  • Memorandum of Agreement Amendment
    - This form should be used if there are any changes that need to be addressed about your previously submitted MOA.
  • Contractor Invoice
    - To initiate payment after a service has been provided be a contractor.
  • Insurance Request **
    ** The certificate of insurance (COI) is issued:
    • When evidence of coverage is required by the owner, vendor, or lessor of land, facility or equipment being leased, rented or used by EWU for it's operation.
    • When evidence of coverage is required by another party for whom EWU employees are performing services as part of an agreement.
    • When evidence of coverage is needed for general or vehicle liability covered by the self insurance liability program.

Instructions

Frequently Asked Questions

  • Q: What if I, or the contractor, wants to get paid on the day of performance?
    A: If you need to make payment to a contractor on the date services are performed:
    • Submit the contractor's invoice and a copy of the completed and approved moa ten (10) days in advance to Accounts Payable.
    • Clearly mark the invoice with the following request, "Please have check ready the day of performance, MM/DD/YYYY. Call (name, phone number) if you have any questions."
    • Reference the assigned Banner number and have the budget authority sign the invoice. Please Note: Advance signature on invoice indicates that signer accepts responsibility in ensuring contractor completes the service before payment is relinquished.
  • Q: What if my contract exceeds $9,999?
    A: If your contract exceeds $9,999 pre-authorization is required. Contracts over $9,999 are subject to competitive solicitation requirements as required by RCW 39.29.
    Please Note: The $9,999 limit includes charges for services, travel, lodging, and per diem. Obtain pre-authorization by emailing Contract Services with your request and details of the service to be provided.

 

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