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Center for Academic Advising and Retention
111 Monroe Hall
Cheney, WA 99004
phone: 509.359.2345
fax: 509.359.6405

Tips for Advising Students on Academic Probation

Review the Policy

It is important to review the Academic Probation, Dismissal and Reinstatement Policy with each student as most find the policy language confusing (if they have, in fact, read through it). It helps to give the student specific examples, showing possible outcomes for specific grades.

Keep it to 12 Credits

12 credits is ideal for students on academic probation because it gives them a chance to be successful with a manageable courseload. Mansuy times, a student who registers for the normal 15-18 credit courseload, finds him/herself overwhelmed by the middle of the quarter. Often-times, students have multiple academic and personal concerns that need to be addressed and sometimes this takes more than just one quarter to get under control.

If a student does register for over 12 credits, it's important to think ahead, with regard to possible financial aid issues. If a student registers for 15 credits and ends up needing to withdraw from a course- he/she is now below the minimum 12 credits for financial aid and does not meet Satisfactory Academic Progress (SAP). Alternately, if a student registers for 17 credits, he/she has a 2 credit cushion and if the need arises to withdraw from a course, SAP is still met. The student can then evaluate his/her progress in all classes at the 5th or 6th week and then decide if withdraw is necessary. Check the current Quarterly Announcement for course withdrawal deadlines.

Complete the Academic Success Agreement

One of the most important things an academic advisor can do is help probation students identify and resolve obstacles that are preventing them from being academically successful.

Advisors may find it helpful to have their students complete GUAA's Academic Success Analysis, to begin a dialogue with the student about the academic and personal issues contributing to his/her failure to be successful in classes. The Academic Success Agreement also includes a section for students to input what they feel is a realistic grade goal for each class they are enrolled in. Students are also asked to identify specific things that they need to change and/or strategies they plan to implement to make the current quarter a more successful quarter.

Refer to Academic and Campus Resources

It is important to refer students to any and all academic and other campus resources that can help them improve their academic success. These include the Writers' Center, Mathematics Tutoring Lab, Counseling and Psychological Services, Disability Support Services, and the Academic Success Center. For a more comprehensive list, please visit: Academic and Campus Resources.

Repeating Courses

Repeating courses is the quickest way for students to raise their cumulative GPA. A student may request a course be marked as a repeat in EagleNET by going to:

  • Student
  • Registration
  • Change Class Options
  • Select Repeat from the drop-down list next to the course being repeated
  • Click Submit

Students may also request a course be marked as a repeat by filling out the Course Repeat Form and submitting it to Records and Registration, SUT 201.

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